Gryphon Technologies

  • Front Desk Administrator

    Job Locations US-VA-Chesapeake
    Posted Date 1 month ago(4/17/2019 3:16 PM)
    ID
    2019-3964
    # of Openings
    1
    Category
    Facilities
  • Overview

    Gryphon Technologies, LC / Gryphon Marine / Gryphon M&T (Gryphon) is a premier professional and engineering services provider to the Department of Defense. Gryphon is the federal Government’s partner working in support of mission critical systems in every phase of their lifecycle. We are proud of our ability to help shape tomorrow, while ensuring today’s U.S. and coalition forces can carry out their critical missions and tasks.

     

    Gryphon is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.

     

    Responsibilities

    1. Front Desk
      • Provides access control for the Gryphon office, escorts visitors, and receives packages. She serves as the primary access control person for the office.
      • Notifies personnel of visitors and issues visitor badge as required.
    2. Supplies
      • Tracks and orders all supplies for the office, kitchen and administrative.
    3. Conference Rooms
      • Serves as the gate keeper for all conference rooms and provides de-confliction as required.
    4. Seating Chart
      • Manages the seating chart, and provides updates when changes occur. Posts the most recent seating chart to SharePoint for facility availability.
      • Coordinates with HR and managers for the seating of new personnel with guidance from Facilities manager (OCM) as required.
      • Coordinates with IT for the establishment of phones and support equipment as required.
    5. General Maintenance
      • Monthly – perform wipe down of all desks and cubicles that are empty.
      • Validates that offices and cubicles are cleaned out when personnel leave.
      • Bi-Weekly – coordinates clean-out of all refrigerators in the office.
      • Bi-Weekly – conducts a review of office for broken equipment or required repairs.
      • Coordinates maintenance items as required to support office.
    6. COOP
      • Makes changes as necessary to Chesapeake office COOP and ensure posted on SharePoint.
    7. Training
      • Conducts fire drill training
      • Conducts Hurricane training
      • Conducts winter storm training
    8. Emergency Number – provides updates to voice message as required.
    9. Utilization Metrics
      • Provides inputs to corporate annual utilization metrics each Jan, based on corporate data call. Sample files provided by Bittner.
    10. Storerooms
      • Monitors storerooms and ensures that equipment is properly stored and labeled.
    11. Business Cards
      • Collects data for business cards, provides information to corporate for order placement. Then tracks to completion.

    Qualifications

    A minimum of one year of related experience is required.  A college degree is desired, but can be substituted for experience.

    This is an entry level position.

     

    One must have good written communication, interpersonal, problem-solving, analytical, mathematical, and organizational skills. Ability to follow directions is a must. Applicants must be able to work well alone and as part of a team. A Security Clearance or the ability to obtain one will be required. U.S. Citizenship required.

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